Online board meetings are a great method to keep in touch without placing yourself or your colleagues at risk. It also provides greater flexibility when scheduling meetings, because attendees don’t have to block out a day or rework their schedule around the time zone of their travel. For board members working from overseas It also makes it possible to attend in spite of quarantine and travel restrictions.
As with all meetings, the success of an online board meeting is dependent on a https://travelboardroom.com/tips-for-more-productive-board-voting/ well-planned and clear communication. It’s crucial, therefore to establish some ground rules that will ensure everyone in the board can follow the discussion and are involved. You can ask remote attendees to switch their phones on silent or vibrate and remind them not to place their feet directly on windows that could cause unwelcome glare.
Another method to boost engagement is to use video during meetings, instead of relying only on audio. This will allow attendees to be able to see each other and better understand body language, which can be difficult to accomplish on the phone or in a computer. It will also make it easier for the chairperson to recognize who’s speaking and give them the floor, especially if there are multiple participants.
It’s also important to have a secure system for document storage as boards are responsible for a lot sensitive information. A dedicated system lets administrators to control permissions and restrict access. It is able to store documents in one place. It can also aid in collaboration and boost productivity between meetings by assigning tasks that are then tracked and monitored.
