Board document management is a method of managing and sharing board documents and other materials equally prior to, during and after meetings. The goal is to allow members to concentrate on governance and not long-winded manual processes and document updates. It can be a hassle and difficult for directors to coordinate and organize meeting-related information using patchwork tools such as email, Dropbox, or couriers.
A solid board management system can help alleviate these issues and improve governance and communication, and increase the efficiency of your business. With features such as digital voting, messaging capabilities tools as well as meeting minutes and more board portal software can aid in the automation of many aspects of your Board of Directors’ meetings.
The right software allows your team to create digital booklets within minutes, not hours. You can import folders, make use of pre-saved templates or start from scratch — then share the board book with just a single click. E-signature capabilities also allow you to speedily and easily to sign documents and keep track of their status in real-time.
During meetings members of the board are able to log in and immediately access all the documents that are related to agenda items. This removes the need for directors to share links to different versions. It also ensures that your board’s vital information is accessible from any location. Directors can also access meeting files and materials between meetings. This lets them keep abreast of organizational updates and make sure that their book of directors is current.
